Payment Reminders
Flags overdue invoices and writes the right reminder for each customer. Kind the first time, firmer after.
- For
- Anyone who sends invoices and waits too long to get paid
- Works with
Overdue invoices pile up. Chasing them costs time and awkwardness, and your cash flow suffers.
Flags overdue invoices and writes the right reminder for each customer. Kind the first time, firmer after.
It works on its own. It stops where your yes matters.
- 01Checks overdue invoices
- 02Drops anyone who's paid
- 03Writes the reminders
- 04Waits for your yes
- 05Sends the reminders
- 06Passes replies to you
Log
- 9:00✓4 overdue invoices, €6,200 in total
- 9:03✓1 payment arrived yesterday
- 9:08✓2 polite, 1 firmer
- 9:14›Waiting for your yes: 3 reminders
Lands on Gmail or WhatsApp
3 invoices are still overdue, €4,700 in total. The reminders are written: reply OK to send them.
A week with the Payment Reminders agent.
- MonOn its own
Checks overdue invoices, from your business software or a spreadsheet.
- TueOn its own
Writes a reminder for each: polite the first time, firmer after.
- WedYour turn
You approve or edit. The first reminder to each customer goes out only with your ok.
- ThuPauses
The customer replies or disputes: it stops. That conversation is yours.
- FriOn its own
Sends you the recap: who paid, who didn't, what's still owed.
- To
- accounts@bar-example.com
- Subject
- Reminder: invoice no. 118
- Overdue
- 15 days
Hello,
a quick reminder that invoice no. 118 of 30 September is still unpaid.
If you've already paid, please ignore this message. Otherwise, a copy is attached with our bank details.
Illustrative example, with a made-up business and data.
Nothing goes out without your OK.
What it does alone and what it asks you, we decide together at installation.
On its own
- Checks overdue invoices
- Writes the right reminder for each
- Tells you who paid and who didn't
Asks you
- The first reminder to each customer goes out only with your ok.
- If the customer replies or disputes, the agent stops and the conversation passes to you.
- It writes only polite reminders: formal notices and legal steps stay with you.
At launch, it includes.
One payment. We install it, tune it to your business, and it stays yours.
- InstallationWe install it and connect it to your tools. You don't lift a finger.
- Tuned to your businessWe teach it your offer, your voice and your rules, then test it with you on real cases.
- 30 days of supportFor a month after launch, write to us anytime. We fix it.
- Yours to keepOne payment. The agent, the code and the data stay yours. On your machine, €0/month. On our server, optional Support from €49/month.
Payment Reminders
Coming soonExpected price: from €149, one-off + VAT.
Need it sooner? Book a call →Straight answers.
What do I need?
Your list of invoices with due dates and payment status, from your business software or a spreadsheet, and the inbox to write from.
Does it send formal notices or lawyer's letters?
No. It writes only polite reminders. Legal steps stay with you and your lawyer.
Who sees my data?
Invoices and contacts stay in your tools. The agent reads them only to write the reminders.
Can I use it for my clients?
Yes. The agent is yours: use it for your business and for the work you do for your clients.
Do I need to know about AI?
No. We install it and tune it. You read what it proposes and decide.
Any other costs?
You pay us once, plus Support only if you want it. The agent runs on an AI service under an account in your name: you pay that usage straight to the provider, with no markup. On the call we tell you what it costs in your case.
Can I pay monthly?
Yes, with a plan: from €79/month + VAT, with the agents you choose, AI credits, setup and our server included. Minimum 3 months, then cancel anytime.
What happens after 30 days?
The agent stays yours and keeps working: on your machine for €0/month, or on our server with Support from €49/month. No minimum term, cancel anytime.